Privacy Notice

Last updated: 22/03/2019

At Sergey Makhno Architects, we care about the privacy of your data and are committed to protecting it. This Privacy Notice (“Notice”) is here to help you understand how your personal data is collected, stored or used, and what happens to it when you’re using (“Website”). Notice together with the Terms of Use form an entire legal Agreement (“Agreement”) between Sergey Makhno Architects and you as a user (“you”, “user”). This Agreement applies to our Website.

In case you have any questions, you can contact us at

In short, you may generally browse our Website without providing us with your information. However, if you want to use the full functionality of our Website, you will need to provide some of your data.

Quick Summary of our Privacy Notice:

  1. This document explains what data is collected in connection with Sergey Makhno Architects Website.

  2. It also explains how we use that data, where we store it, and how we protect it.

  3. In short:

    • In order for you to use our Website, we need to process some of your data. Should we need to process your data for any other purpose than offering you our Website, we will always ask you for your consent in advance.

    • We will not share your data for third party advertising purposes.

  4. Finally, it explains your rights in relation to your personal data.

In case you do not agree with the whole Agreement or with a part of it, please stop using our Website presented on it.

1. Who we are?

We are Sergey Makhno Architects OU. In this document, we will refer to ourselves as “Sergey Makhno Architects, SMA”, “we” or “us”. You may contact us via email at for general inquiries and for personal data protection inquiries. As an alternative you may reach out to us via mail Peterburi tee 47, Lasnamae district, Tallinn city, Harju county, 11415, Estonia.

2. How we collect and use data?

When you access our Website, we will automatically receive certain technical data, you can provide some data yourself on a voluntary basis. In this section, we explain what data we collect and for what reasons. Generally, there are two categories of personal data which we process: automatically collected data, data which you give us and data which we receive from other sources.

Categories of personal data Description of category
2.1. Automatically collected data.

When you access our Website, some data is collected automatically. We need technical data to operate, maintain and improve our Website. Such data includes:

  • Your interaction with Website. We may collect data about your interaction with our Website. Such data includes: your interaction with the Website, the name of the website from which you transferred to our Website, the features you use, the pages you view, the way you use our Website and the actions you take if such actions are present.

  • Cookies and similar technologies. We use cookies for analytical purposes and to provide you with the features of our Website. You may disable cookies at your browser settings at any time. Find out more about our use of cookies further in this Notice.
2.2. Data you give us.

When you want to place an order on our Website, we will ask you for some data for billing purposes. Such data includes:

  • Contact data: full name, email address, phone number.

  • Shipping data: country of residence, city, address of delivery, postcode.

  • Payment data: full name, address, bank account.

  • Additional data: in this section you may leave your special notes for delivery. This section also includes information you provide us when you send your request to us either through the Website or directly to our inbox.

3. Why and how do we use your data?

We use, process, and store your information as necessary to perform our contract with you and for our legitimate business interests, in operating our Website including:

Description of why we process personal data (“processing purpose”)


Legal Basis for the processing Categories of personal data used by us for the processing
3.1. To provide the features of the Website.

We collect the data to provide you with access to our Website and Services. Also, to maintain and improve our services. This includes using the data to:

  • Enable you to use our Website;

  • Enable you to place orders via our Website.

Performance of a contract

Contact data, Shipping data, Payment data, Additional data

3.2. To communicate information in relation to your use of Website.

We use the data we collect to communicate to you the information in relation to our Website (for example to confirm your order) and the information that you have requested. This includes using data to:

  • Provide you with customer support;

  • Answer your questions;

  • Send you communication in relation to your order;

  • Help resolve issues in relation to our Website or products presented on it.

Performance of a contract

Contact data, Shipping data, Payment data, Additional data

3.3. To conduct researches and for analysis purposes.

We may use data we collect for the purpose of testing, analysis, research and overall development of the product and services. This also allows us to enhance safety and security, develop new features and monitor and improve customer support.

Legitimate interest

Your interaction with the Website, Cookies and similar technologies, Contact data, Shipping data, Additional data

3.4. To create a safe environment.

We may also use data about how you use our Website to prevent, detect, or investigate fraud, abuse, illegal use, violations of our Terms of Use, and to comply with court orders, governmental requests or applicable law.

Legitimate interest

Your interaction with the Website, Cookies and similar technologies, Contact data, Shipping data, Payment data, Additional data

3.5. To operate our business and to comply with our legal obligations.

We use the personal data you give us to run our business and to comply with our legal obligations.

Compliance with legal obligations

Your interaction with the Website, Cookies and similar technologies, Contact data, Shipping data, Payment data, Additional data

3.6. To send marketing communications.

If you gave us your consent, we may use the contact details you to send you our marketing communications (unless you have opted-out). You may opt-out of receiving such communications at any time, by unsubscribing from receiving such communications.


Contact data

3.7. Other Purposes.

We will ask for your consent to further process your personal data in case we use your personal data for other purposes. During data collection, we will send you individual messages and get your consent.


If we use consent as a legal basis for processing, you will have a choice to opt-in or to opt-out from any processing activity. You may withdraw your consent at any time by sending us an email to

4. Do we use cookies?

A cookie is a piece of data stored on the user’s hard drive containing information about the user. Cookies generally do not permit us to personally identify you. We generally use session cookies to save your preferences and such cookies expire when you close your browser. These cookies are likely to be analytical, or performance cookies.

Data collected by cookies may include the following:

  • The website that referred you to us;

  • The web pages you viewed on our Website;

  • The advertisements you viewed and clicked while browsing different websites;

  • We also collect information using web beacons (also known as “tracking pixels”).

We may use Cookies to display content based upon what you view on our Website to personalize your visit.

Your browser can help you manage cookies. You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. If you turn cookies off, you may not have access to many features that make our Website more efficient and some of our features will not function properly.

However, if you do want to manage cookies, here is an instruction on how to do it. For example, you can choose to turn off all cookies. You do this through your browser settings on each browser and device that you use. Each browser is a little different, but usually, these settings are under the “options” or “preferences” menu. The links below provide information about cookie settings for the browsers:

Also, you can opt out by visiting the Network Advertising Initiative Opt Out page.

5. How do we share and disclose data?

We may share your personal data under the following conditions:

5.1. Third party service providers. Processing personal data on our behalf, for example to process credit cards and payments, shipping and deliveries, host, manage and service our data, distribute emails, research and analysis, manage brand and product promotions as well as administering certain services and features. When using third party service providers we enter into agreements that require them to implement appropriate technical and organizational measures to protect your personal data.

5.2. Safety, Legal purposes, and Law enforcement. We will disclose your personal data to third parties to the extent necessary to: (i) comply with a government request, a court order or applicable law; (ii) prevent illegal uses of our Website or violations of our Website’s Terms of Use and our policies; (iii) defend ourselves against third-party claims; and (iv) assist in fraud prevention or investigation (e.g., counterfeiting).

5.3. Business transfers. We will not sell your personal data to any company or organization. However, we may transfer your personal data to a successor entity upon a merger, consolidation or other corporate reorganization in which SMA participates or to a purchaser or acquirer of all or substantially all of SMA assets to which this Website relates. In such event, we will notify you before your personal data is transferred and becomes subject to a different privacy statement.

5.4. With your consent. In cases where you have provided your consent, we may share your personal data, as described at the time of consent.

5.5. Sharing data between our entities. We may share personal data between our entities for the purposes and conditions outlined in this Notice.

6. How do we handle your data?

6.1. Encryption & Security. We provide industry-standard physical, electronic, and procedural safeguards to protect personal data we process and maintain. For example, we take reasonable operational and technical measures to limit access to your data. For example, data which we receive is available only to authorized employees and contractors. Also, we use encryption and other safeguards to make sure your data is safe. Such measures are reasonably designed to help protect your personal data from loss, unauthorized access, disclosure, alteration or destruction.

If you have a reason to believe that your interaction with our Website is no longer secure, please immediately notify us by contacting us in writing at

6.2. Retention of your personal data. We retain your personal data for as long as necessary to fulfill the purposes described in this Notice unless otherwise required by law. However, we may keep some of your personal data for as long as reasonably necessary for our legitimate business interests, including fraud detection and prevention and to comply with our legal obligations including tax, legal reporting, and auditing obligations.

7. How do we treat minors?

We do not and will not knowingly collect personal data directly from any child under 16. We may process data of a child under 16 only upon a parent or guardian’s request and only after the verification of parent/guardian identity and authority to represent a child. However, if you are a parent or guardian and are concerned about the personal data of your child, please contact

8. How can you manage your personal data?

In case you provide us with your personal data you may use your powers and exercise any of the rights described in this section. If you have any additional questions you can always send an email to and we will do our best to help you.

8.1. Access. You can request an explanation of the personal data we process about you. Also, you can request a copy of your personal data undergoing processing.

8.2. Rectification. You can rectify/correct any inaccurate data about you.

8.3. Data portability. You have a right to receive the personal data concerning you, which you provided to us. You can make a request to transmit this data directly to another data controller in a structured, commonly used and machine-readable format. We will transmit your data directly to another controller in cases where it is technically feasible.

8.4. Erasure. You have a right to be forgotten which means that we will delete all personal data that you have provided to us. Note, we may retain certain information as required by law and for legitimate business purposes permitted by law.

8.5. Restrict processing. You can request us to temporarily or permanently stop processing all or some of your personal data.

8.6. Object processing. You can, at any time, object to the processing of your personal data on grounds relating to your particular situation. You have the right to object your personal data being processed for direct marketing purposes.

8.7. Right to lodge complaints. You have the right to lodge complaints in relation to the data processing activities carried out by us to the competent data protection authorities.

8.8. Not to be subject to automated decision-making. You have a right to not be subject to a decision based solely on automated decision making, including profiling, where the decision would have a legal effect on you or produce a similarly significant effect.

9. Do we transfer your data?

Due to the international nature of SMA in the course of our operations, we may need to process your data outside of the country in which you reside. In such a case, we will use appropriate safeguards (for example, contractual data protection clauses), to ensure that your personal information will remain protected in accordance with this Privacy Notice.

10. How do we update this notice?

Applicable law and our practices change over time. If we decide to update our Privacy Notice, we will post the changes on our Website. If we materially change the way in which we process your personal data, we will provide you with prior Notice, or where legally required, request your consent prior to implementing such changes. We strongly encourage you to read our Privacy Notice and keep yourself informed of our practices.


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